Organizational Structure and Job Descriptions
I. Dean of the Faculty
Role Title: Dean, Faculty of Arts
General Profile: Provides strategic leadership and executive oversight for all academic and administrative divisions, including the Academic Advising Unit, ensuring the fulfillment of educational goals.
Key Responsibilities:
Approving general operational policies governing the Academic Advising Unit.
Monitoring institutional performance and educational quality assurance.
Endorsing periodic academic advising reports.
Supporting institutional development and digital transformation initiatives.
II. Vice Dean for Education and Student Affairs
Role Title: Vice Dean for Education and Student Affairs
General Profile: Directly supervises educational processes and student welfare, serving as the executive supervisor of the Academic Advising Unit.
Key Responsibilities:
Overseeing the execution of academic advising plans.
Monitoring educational continuity and academic registration efficiency.
Approving operational plans and activities of the Unit.
Coordinating between academic departments and the Unit.
Resolving complex student academic grievances and institutional issues.
III. Director of the Academic Advising Unit
Role Title: Director, Academic Advising Unit
General Profile: Manages and coordinates the daily operations of the Unit and oversees the execution of its operational plans across the Faculty.
Key Responsibilities:
Formulating and implementing operational advising strategies.
Supervising academic advisors and allocating advising portfolios.
Preparing periodic institutional reports on Unit operations.
Evaluating student academic difficulties and raising policy recommendations.
Liaising directly with the Vice Dean for Education and Student Affairs.
IV. Deputy Director of the Unit
Role Title: Deputy Director, Academic Advising Unit
General Profile: Assists the Director in administrative and technical operations, managing day-to-day advising activities.
Key Responsibilities:
Monitoring field implementation of academic advising workflows.
Supervising advisor performance and documentation.
Compiling student data, statistics, and performance analytics.
Drafting routine progress reports.
Assuming the Director's duties during official absences.
V. Academic Advisors
Role Title: Academic Advisor
General Profile: Delivers direct academic guidance to assigned student cohorts throughout their matriculation.
Key Responsibilities:
Tracking student academic standing from enrollment through graduation.
Providing counsel on course selection, credit hours, and degree plans.
Intervening with academically struggling students and devising recovery plans.
Documenting advising sessions in official student files.
Maintaining regular communication regarding academic and professional conduct.
Ensuring compliance with university academic regulations.
VI. Level-Specific Academic Advisors
Role Title: Academic Level Advisor
General Profile: Assigned to specific academic levels (Years 1–4) to ensure tailored monitoring suited to each developmental stage.
Key Responsibilities:
Monitoring cohort-specific academic trends and registration challenges.
Identifying level-specific academic bottlenecks.
Assisting in registration procedures per the degree curriculum.
Compiling level performance evaluations.
Submitting strategic recommendations to optimize cohort performance.
VII. The Academic Advising Unit
General Profile: An administrative and academic support entity within the Faculty of Arts dedicated to promoting educational quality through comprehensive advising services.
Core Functions:
Designing and executing advising operational frameworks.
Maintaining coordination between administration, academic departments, and advisors.
Monitoring overall student academic standing across departments.
Submitting periodic institutional status reports to college leadership.